Sr.

No.

Formal Query

Clarification / Response

PPRA Rules, 2004

Reference

1

Joint Venture (JV) Participation

Whether bidding as a Joint Venture is permissible; what constitutes a valid JV; and whether       separate work/purchase orders will be issued to each participating firm in JV.

Bidding through a Joint Venture is permissible, subject to submission of a valid JV Agreement along with the bid. The JV Agreement shall clearly identify the Lead/Principal Firm, duly authorized to act on behalf of the JV for all purposes relating to the procurement and contract agreement. No separate work orders/contracts shall be issued to individual JV partners. The resulting contract/work order shall be issued in the name of the Lead/Principal Firm, and the JV partners shall remain jointly and severally liable for the performance of the contract agreement.

As specified in the Bidding Documents. Rule 4; Rule 22, PPRA Rules, 2004, read with Bidding Documents.

2

Bid Security- only in the form of CDR/Pay Order

Reasons for discouraging Bank Guarantee as an instrument of Bid Security.

The Procurement Committee decided that the Bid Security shall be submitted only in the form specified in the Bidding Documents, such as CDR/Pay Order, in order to maintain uniformity among bidders and facilitate verification and encashment where required. Accordingly, bidders shall submit bid security strictly in the prescribed form and amount within the stipulated requirements.   

As specified in the Bidding Documents, Rule 25, PPRA Rules, 2004, read with Bidding Documents

3

PaymentTerms and Timelines

Clarification sought on the mode, terms and timeline of payment        against

supplies/services.

Payment shall be processed against the supplier’s/contractor’s invoice upon satisfactory inspection, verification and acceptance of the supplied material/services by the designated Inspection/Verification Committee, in accordance with the payment terms contained in the Bidding Documents/Contract Agreement. Payment shall be made within the period prescribed under the applicable procurement rules, subject to completion of all codal and contractual requirements.              

AS specified in the Rule 43, PPRA Rules, 2004, and Bidding Documents

4

DeliveryScheduleandTime

Few    bidders         requested   for extension in delivery time up to 60 days.

The Procurement Committee clarified that the delivery schedule of 45 days, including applicable milestones and quantities/lots, shall remain as specified in the Bidding Documents/Schedule of Requirements. Bidders are required to confirm their ability to comply with the prescribed delivery schedule. Any deviation shall be dealt with strictly in accordance with the evaluation criteria and conditions already disclosed in the Bidding Documents.      

AS specified in Rule 23 read with Bidding documents &  contents,delivery schedule.

Sr.

No.

Formal Query

Clarification / Response

PPRA Rules, 2004

Reference

5

PriorCancellationofTender

Clarification sought regarding the previous cancellation of this tender on three occasions.

The Committee clarified that the Procuring Agency reserves the right, under the applicable procurement rules, to reject all bids or cancel the bidding process before acceptance of a bid, in accordance with the prescribed procedures. The present bidding process has been initiated afresh and shall be treated as a fresh and independent procurement process. The evaluation criteria and bidding requirements have been reviewed in light of the circumstances of the previous procurement processes. 

As specified in Rule 33 (Rejection of bids) & Rule 34 (Re-bidding)

6

Technical Specifications – Sheet/Layer Thickness

Clarification on thickness/layer requirement: (a) 30 micron – single layer; (b) 60 micron – two layers (TEB-1).

The Committee clarified that the technical specifications shall remain as provided in the Schedule of Requirements and approved sample/specification. Bidders are required to offer material strictly in accordance with the prescribed specifications. Samples conforming to the required specifications, and demonstrating equal or better quality, shall be considered in accordance with the evaluation criteria contained in the Bidding Documents.       

AS specified in Rule 9, PPRA Rules, 2004, and Technical Specifications.

7

Material Composition & Test Report Requirement

Clarification sought on percentage composition of Ballot Boxes and Screened off Compartments for PCSIR test report.

The Committee clarified that Virgin Polypropylene shall be the major polymer/material in both items. Necessary additives/excipients may be incorporated where required to improve the design or performance of the item, without compromising the prescribed specifications. Bidders shall submit, along with their technical bid, a PCSIR test/composition report clearly indicating the percentage-wise composition of the material offered. Failure to submit the required report may render the bid non-responsive.

Subject to evaluation in accordance with the Bidding Documents and as specified in

Rules 10, 29 & 30, PPRA Rules, 2004.

8

StampDuty@0.25%

Clarification sought on applicability of 0.25% stamp duty.

The Committee clarified that the applicable stamp duty, presently referred to as 0.25% of the contract value or at the rate prevailing at the time of execution, shall be payable by the successful bidder at the time of execution of the contract/agreement, as required under the applicable Stamp Act/Rules and notifications. Stamp duty is a statutory requirement and shall be dealt with separately from the procurement requirements specified in the Bidding Documents.    

Stamp Act, 1899 and applicable Provincial Stamp Duty laws/rules; Bidding Documents/Draft Contract.

Sr.

No.

Formal Query

Clarification / Response

PPRA Rules, 2004

Reference

9

Eligibility – Individual vis-à-vis Sole Proprietor

Clarification sought as to why bidding in an individual capacity is not permitted, whereas a Sole Proprietor is treated as an eligible bidder.

The Committee clarified that the eligibility criteria have been prescribed in the Bidding Documents to ensure participation by legally registered business entities. Accordingly, bidders having valid business registration, including Sole Proprietorship, Partnership/AOP or Company, as specified in the Bidding Documents, are eligible to participate. Participation in an unregistered individual capacity, without the required business registration, is not eligible under the present procurement. The eligibility requirements shall be applied uniformly to all potential bidders.  

As specified in Rule 4; Rule 23; Rule 32, PPRA Rules, 2004, read with Bidding Document.

Sr.
No

Name of Participating Firms

Name of
Representative

1

Global Trading DRG

Bilal Anwar Hussain Dar

2

Aqib & Brothers

Abdul Majid

3

Five Elements

Umair Ali

4

FAMEX

Rizwan Khan

5

MALVET INTERNATIONAL

Adeel Ahmad

6

Ejaz & Sons

Ejaz M. Butt

7

Majeed & Sons

Aqib Majeed

8

FS Traders

Farhan Naveed

9

National Traders

Inam Rasool

10

KSSB Healthcare

Shahid Iqbal

11

Hi-Q

Waseem Abbas

12

Al-Farooq Traders, Islamabad

Shahid Cheema

13

Arian Plastic Industries, Islamabad

Muhammad Akram

14

Allana Enterprises, Karachi

Abdul Manan

15

Noon Global Supplies

Zaheer Abbas

16

Lahore Plastic Company

----

17

Nawaz Textiles Limited, Faisalabad

Muhammad Ali Nawaz